Job Summary
Implement and administer county-wide document management systems and related procedures that captures, stores, retrieves, shares, and destroys electronic records and documents to remain compliant with state records retention requirements.
Qualifications
- Bachelor’s degree in Records Management, Information Science, Library Science, or a related field, will consider an equivalent combination of relevant education and experience.
- At least 3 years of experience in records management or a related field, preferably in a government setting.
- Strong understanding of records management principles, practices, and regulations.
- Excellent organizational and time management skills.
- Strong communication and interpersonal skills with the ability to work collaboratively across departments.
- Knowledge of local, state, and federal regulations governing records management.
- Valid Tennessee Driver’s License.
- Ability to understand objectives and craft personal action plans with prioritized tasks to effectively accomplish goals.
Responsibilities
- Monitor regulatory activity and establish retention requirements to ensure compliance with records and document management laws within the given budget, storage footprint, and available resources.
- Develop and implement records management policies and procedures.
- Coordinate the storage, retrieval, and disposal of records.
- Provide training and guidance to staff on records management.
- Conduct regular audits to ensure accuracy and integrity of records.
- Serve as the primary contact for records management inquiries.
- Stay updated on regulations and best practices in records management.
- Prepare reports and presentations on records management activities.
- Manage and communicate the change impact on other offices and elected officials.
- Assist in determining document management policies to facilitate efficient, legal, and secure access to electronic content.
- Implement electronic document processing, retrieval, and distribution systems.
- Assist in the assessment, acquisition, or deployment of new electronic document management systems.
- Develop and administer the County’s record retention and disposition schedules; monitor and maintain compliance with regulations governing the management of departmental records.
- Act as the liaison for records management functions between County departments, elected officials, and external agencies; oversee the coordination or records activities with external entities.
- Manage budget preparation and administration of the electronic records management and archival system; serve as subject matter expert on the records program.
Physical Requirements/Work Environment
- Requires the ability to exert light physical effort.
- Some sitting, standing, walking, bending, reaching, and/or lifting/carrying of objects up to 25 pounds.
- Tasks may involve extended periods of time at keyboard or workstation.
Benefits
- Comprehensive health, dental, vision and life insurance coverage
- Generous paid sick leave, vacation leave, bereavement leave, and paid holidays
- Optional benefits available at reasonable rates
- TCRS retirement plan
- 401(k)
Roane County is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law. Roane County complies with ADA regulations as applicable.
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